Last Updated: October 1, 2025

Verumatic (currently filed for registration and awaiting organization number) ("Verumatic," "us," "we," or "our") is committed to protecting and respecting your privacy. This policy outlines how we collect, use, disclose, and safeguard your personal information when you visit our website, verumatic.com (the "Site").

We act as the Data Controller for the personal data we process. We are guided by international best practices, including the principles of the General Data Protection Regulation (GDPR) and other applicable regional data protection laws.

1. Data We Collect and Legal Basis for Processing

We only collect and process personal data that is strictly necessary for specific, explicit, and legitimate purposes.

2. How We Collect Your Data

You directly provide Verumatic with most of the data we collect when you:

• Voluntarily complete a contact form or provide feedback via email.

• Subscribe to a newsletter or opt-in to marketing communications.

• Use or view our website via your browser's cookies and tracking technologies.

3. How We Use Your Data

We use the collected data for the following key purposes:

• To process your form or manage your request for information.

• To communicate with you about your account, service updates, and support.

• To personalize your experience on the Site by remembering your preferences (via functionality cookies).

• To deliver targeted advertising based on your browsing behavior (via advertising cookies).

• To monitor and analyze usage to improve the performance, design, and security of the Site.

4. Data Sharing and Disclosure

We do not sell your personal data to third parties. We only share or disclose your data when necessary to run our business, provide our services, or comply with the law.

We share your data with the following categories of third parties:

• Service Providers (Sub-Processors): Trusted third parties who perform services on our behalf, such as website hosting, email delivery (for marketing), and IT infrastructure.

• Advertising Partners: Limited technical data (like IP address and cookie data) may be shared with advertising networks to measure campaign effectiveness and deliver relevant ads.

• Legal & Regulatory Authorities: If required by law, court order, or governmental request (e.g., tax authorities).

We maintain legally binding agreements with all third-party service providers, ensuring they protect your data and only use it for the purposes we instruct.

5. International Data Transfers

The data we collect may be stored and processed on servers located in jurisdictions outside of your country (including outside the European Economic Area (EEA)).

When we transfer your personal data internationally, we take all reasonable steps to ensure your data is treated securely and in accordance with this Privacy Policy. We rely on legally recognized safeguards such as:

• The use of Standard Contractual Clauses (SCCs) approved by the European Commission.

• Relying on Adequacy Decisions by the European Commission, where applicable.

6. Data Security Measures

We take the security of your personal data seriously. We have implemented robust technical and organizational measures designed to protect your data from accidental loss, unauthorized access, misuse, or alteration. These measures include:

• Encryption: Using Secure Socket Layer (SSL) technology to encrypt data both in transit and at rest.

• Access Control: Restricting access to personal data to only those employees, contractors, and third parties who have a business need to know.

• Regular Audits: Performing routine security assessments and updates to protect against evolving threats.

7. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements.

• Contact/Inquiry Data: Kept for 12 months after a request is fulfilled, unless you become a customer.

• Account Data (if applicable): Retained for the duration of your relationship with us and for up to six (6) years after termination for tax and business audit purposes.

• Usage Data: Retained for up to 24 months for analytics and site improvement.

8. Your Data Protection Rights

You are entitled to the following rights regarding your personal data. If you make a request, we have one month to respond to you.

• The Right to Access: You have the right to request copies of your personal data.

• The Right to Rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.

• The Right to Erasure: You have the right to request that we erase your personal data, under certain conditions.

• The Right to Restrict Processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.

• The Right to Object to Processing: You have the right to object to our processing of your personal data where the basis is our legitimate interest.

• The Right to Data Portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

• The Right to Withdraw Consent: Where we rely on your consent (e.g., for marketing), you have the right to withdraw that consent at any time.

9. Use by Minors

Our Site is not intended for or directed at individuals under the age of 16. We do not knowingly collect personal data from minors. If we become aware that we have inadvertently collected such data, we will take immediate steps to delete it.

10. Cookies

Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information.

• Types: We use Functionality cookies (to recognize you and remember preferences) and Advertising cookies (to collect information about your visit for advertising purposes).

• Management: You can set your browser not to accept cookies. However, in a few cases, some of our website features may not function as a result.

11. Changes to our Privacy Policy

Verumatic keeps its privacy policy under regular review and places any updates on this web page. We will notify you of any material changes to this policy via email or a prominent notice on our Site.

12. How to Lodge a Complaint

If you have concerns about how we are handling your personal data, we encourage you to contact us first. However, you also have the right to lodge a complaint with the relevant Data Protection Authority (DPA) responsible for your jurisdiction.

13. How to Contact Us

If you have any questions about Verumatic's privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please contact us at:

Email: info@verumatic.com